EventScheduling

HLS Event Planning Resources

This page contains information about planning events at the Harvard Law School.  You will find information about the different departments that support events at HLS as well as forms you might need throughout the event planning process.  As always, if you have questions at any point of the event planning process, feel free to call or e-mail us and we will arrange a time to meet with you and discuss your event.  

Event Service Providers

Office of Event Scheduling and Support (OES)
Holmes Hall 1
617-495-3208
events@law.harvard.edu
Website: http://www.law.harvard.edu/about/administration/events/index.html

The Office of Event Scheduling and Support is responsible for scheduling space and providing support for classes, meetings and events at the Harvard Law School campus.  OES will provide guidance and advice to event planners throughout the event planning process. In order to provide the safest environment for all event attendees, we ensure that all events are in compliance with state and local regulations and codes.  OES staff are available to provide some assistance on-site before and during your event.  Training for the online room scheduling system is coordinated by this office.  If you are new to the Law School and would like to setup a training, send an e-mail to events@law.harvard.edu and the room scheduling trainer will contact you to setup a 30-minute training.  If you have any issues at any point when planing your event, OES staff can assist you in finding a solution.

Restaurant Associates (RA)
WCC B121
617-495-5538
catering@law.harvard.edu
Website: http://go.compass-usa.com/hls/content/home.asp

Restaurant Associates is the preferred caterer for the Harvard Law School. RA is the exclusive caterer for any event held in the Milstein Conference Center, any room in the Caspersen Student Center, or the Caspersen Treasure Room.

Media Services
WCC B045
617.495.4840
av@law.harvard.edu
Website: http://www.law.harvard.edu/about/administration/its/media/media.html

Media Services provides an array of services to support classes, conferences, presentations, and events, including voice enhancement, audio and video recording, audio and video conferencing and post production services such as editing, DVD authoring and video streaming.  Media Services can transfer and duplicate VHS tapes, DVDs, DV tape and CDs.  Media Services also has a small studio located on the ground floor of Langdell (LL222A) which can be used for one to two person videotaped interviews, IP based video conferencing and/or ISDN phone calls (this is used for broadcast quality audio interviews with news organizations). This room is referred to as the Green Room and can be reserved through Media Services.  Requests for service should be made online via the HLS Room Scheduling System.  

Information Technology Services (ITS)
WCC B037
617.495.0722
hlshelp@law.harvard.edu
Website: http://www.law.harvard.edu/about/administration/its/faculty/index.html

ITS is responsible for all computing and networking services at HLS. For events, ITS can provide non–HLS attendees with access to the network (or set up group e-mail addresses).

Communications
125 Mt. Auburn Street
4th Floor
Cambridge, MA 02138
(617) 495-3118
Website: http://www.law.harvard.edu/news/communications/

The Office of Communications handles media relations, print publications, website management, graphic design services, and a range of other work designed to convey the dynamic academic atmosphere of Harvard Law School. They assist students, faculty and staff with publicity of events and newsworthy initiatives. Communications will also provide guidance on working with campus and mainstream news media. All non-HLS media must contact Communications before filming anywhere at HLS.

Copy Center
B018
617-495-3143
copycenter@law.harvard.edu

The HLS Copy Center located in the basement of Wasserstein Hall is a full service in house duplicating facility. They specialize in high speed digital black and white printing as well as digital color printing.  Their products range from course materials, training manuals, conference materials, brochures as well as posters, postcards, dry mounting and laminating.  They offer different types of binding, finishing, typesetting, printing on laminated tabs, mail merges as well as scanning and litigation copying.

Harvard University Police Department
1033 Massachusetts Avenue 6th floor
617-495-1215
Website:  http://www.hupd.harvard.edu/detail/

The Harvard University Police Department provides crowd control, security and details where necessary at events. While on detail, officers have the primary responsibility of enforcing laws, enforcing the rules and regulations of the University, and protecting the safety of the Harvard community. A police detail must be requested for any event with 100 or more guests and where alcohol will be served.

Harvard University Parking Services
Holyoke Center 8th Floor
1350 Massachusetts Avenue
Cambridge, MA 02138
617-495-3772
event_parking@harvard.edu
Website: http://www.uos.harvard.edu/transportation/parking/#uos

Clients can go online and secure parking permits through parking services for event attendees. Support with larger events such as Passenger Transport and/or valet assistance is also available.

Event Forms

  • Late Room Request
  •  Process for Crowd Managers
  •  Crowd Manager Fire and Building Safety Checklist
Last modified: April 18, 2012

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