Payroll

The HLS Financial Office manages the payroll for Research Assistants paid out of faculty funds as well as program and class Teaching Assistants and the Board of Student Advisers. All other RAs should report to HLS Human Resources.

Hiring Forms and Getting on the Payroll

Prospective RAs and TAs should visit the Financial Office prior to beginning their work assignment to fill out hiring forms and have their work eligibility verified. 

You will receive all the hiring forms when you arrive, but bring the following documents with you:

• RA or TA Set-up form, signed by manager/faculty/faculty assistant (see forms below)
• US Citizens—Passport. In lieu of a passport, you can bring one document proving your identity and one proving employment authorization, e.g. driver's license/state ID/school ID and either a social security card or birth certificate (certified copy is OK)
• International Students—US Permanent Resident Card or passport and all original immigration documents (visa, I-94 departure card, I-20/DS2019/I-797)
  **Note: International Students must have or apply for a US Social Security Number to work at HLS. For more information on obtaining a SSN, visit the Harvard International Office**
• Cancelled check and/or bank account information for direct deposit sign-up

For more information on required acceptable documents for submitting with your I-9, please see the U.S. Citizen and Immigration Services Website.

Time Sheets and Paychecks

During the academic year, registered students are only permitted to work 20 total hours per week, even if a student is working for more than one faculty member. 

Time sheets for RAs and TAs on the weekly payroll must be submitted to the HLS Financial Office by 12:00 Noon on THURSDAYS for paychecks the following Friday. For weeks with holidays, submit the time sheet Wednesday by 12:00 Noon.

Submit one time sheet for every week worked. 

Time sheets must be signed by the faculty or their assistant for processing.

• Research Assistant Time Sheet
• Teaching Assistant Time Sheet
  

Useful Forms and Links

• Research Assistant Payroll Set-up Sheet
• Teaching Assistant/Fellow Payroll Set-up Sheet
• Direct Deposit Form
• PeopleSoft - view paychecks, view your hiring history, change/add direct deposit
  

University Payroll Policies and Information:

• HARVIE (payroll and benefit information for University Employees)
• Temporary Pay Rates