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The HLS Financial Office manages the payroll for Research Assistants paid out of faculty funds as well as program and class Teaching Assistants and the Board of Student Advisers. All other RAs should report to HLS Human Resources.
The US Department of Homeland Security requires that individuals beginning work in the US submit work eligibility documents (I-9 and supporting documentation) to the HLS Financial Office within three business days of beginning their employment.
Ideally, prospective RAs and TAs should visit the Financial Office prior to beginning their work assignment to fill out hiring forms and have their work eligibility verified.
International Students must have their employment authorization verified prior to beginning work, and should not assume they are automatically eligible to work in the United States. Visit the HLS Financial Office with your passport and immigration documents as soon as you are offered employment and accept a position, however note that you may not begin work until your eligibility is verified. You may be required to update your work authorization documents if your visa status changes or if you are studying in the US for more than one year. International Students are prohibited from working past their employment authorization date and must resubmit updated work authorization documents prior to beginning/continuing their work in the US. If you have any questions about your employment eligibility, visit the Harvard International Office Employment Website.
When visiting the Financial Office to fill out your hiring paperwork, please remember to bring the following documents with you:
For more information on required acceptable documents for submitting with your I-9, please see the U.S. Citizen and Immigration Services Website.
During the academic year, registered students are only permitted to work 20 total hours per week, even if a student is working for more than one faculty member.
Time sheets for RAs and TAs on the weekly payroll must be submitted to the HLS Financial Office by 12:00 Noon on THURSDAYS for paychecks the following Friday. For weeks with holidays, submit the time sheet Wednesday by 12:00 Noon.
Submit one time sheet for every week worked.
Time sheets must be signed by the faculty or their assistant for processing.
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