Faculty Leaving Harvard Law School

•  Email
• Data

 Email

Departing faculty will be provided email forwarding and auto response emails for a period of 6 months. If a faculty member would like an extension to this timeframe, they should contact the Office of Academic Affairs. Please login to Exchange and turn on the auto-reply and/or auto-forwarding features.

Creating an Auto-Reply Message While still an Active Employee at HLS

1. Log into http://email.law.harvard.edu.
2. On the left Navigation bar click OPTIONS. Result: This will open a page of options.
3. Under "Out of Office Assistant" click the radio button next to "I am currently out of the office".
4. Type your out of office reply under "Autoreply only once to each sender with the following text:".
5. Click SAVE AND CLOSE at the top of the page. Result: Your out of office notice will be created. NOTE: To turn off your out of office message, remember to visit this page and select "I am currently in the office".

Please note that this auto-reply message will be sent to anyone who sends you an email BEFORE YOUR LAST DAY AT HLS.

Auto-Reply Message AFTER you Leave HLS:

This auto-reply message is for email messages you receive AFTER YOU LEAVE HLS. This option can ONLY BE CONFIGURED ON YOUR LAST DAY OF EMPLOYMENT WITH HLS. To have an auto-reply message sent AFTER you leave HLS:

• Visit https://mymail.law.harvard.edu.
• Login with your username and password.
• Click OPTIONS in the upper-right corner.
• Click MAIL PREFERENCES.
• Click AUTO-REPLY MESSAGE.
• Configure your auto-reply and then scroll down the page and click SAVE.

Mail Forwarding:

Like your auto-reply, mail forwarding can ONLY BE CONFIGURED ON YOUR LAST DAY OF EMPLOYMENT WITH HLS. To configure mail forwarding:

• Visit https://mymail.law.harvard.edu.
• Login with your username and password.
• Click OPTIONS in the upper-right corner.
• Click MAIL PREFERENCES.
• Click MAIL FORWARDING.
• Configure mail forwarding and then scroll down the page and click SAVE. Please make sure to select NO next to "Keep Copy in My Inbox ".

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 Data

If a faculty member would like a back-up of his/her email or other datal, please contact the Faculty Technology Support line. This should be requested before the Faculty member officially leaves HLS.

Also, it is important that faculty discuss with his/her faculty assistant what information from your email account, personal network drive (home drive), and local hard drive should be passed along to others. ITS is happy to move these HLS related files to another network drive or burn these files to a CD.

90 days after the faculty member's last official day at HLS, ITS will permanently delete all information stored on his/her personal network drive.

Information stored on the faculty member's hard drive will be deleted immediately.

Email will be permanently deleted from the server after 30 days.

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