XIII. Other Rules

• Student International Travel
• Student Employment
• Payment of Bills
• Harvard University I.D. Cards
• Use of University Libraries
• Class Recordings

A. Student International Travel

1. Any student traveling internationally under Harvard auspices must prior to departure:

a) Register the trip through the University’s Harvard Travel Registry;

b) Review, sign and return the appropriate Assumption of Risk and General Release form; and

c) Obtain an International SOS membership card and review the program’s services.

2. Students should also consult the School’s international travel website for further information: http://www.law.harvard.edu/news/spotlight/ils/iti/index.html.

Students with questions about international travel should contact Sara Zucker, Director of International Legal Studies Programs.

B. Student Employment

The faculty recommends that first-year students not commit themselves to employment during the academic year until they know what demands Law School will make on their time and energy. Students are advised to work no more than 10 to 15 hours per week during the school year; pursuant to ABA rules, no student may work for more than 20 hours per week of compensated work, whether at the Law School or outside the Law School.

C. Payment of Bills

Each student is personally responsible for payment of his or her e-bill. For J.D. students, the Law School provides alternatives to full payment on a specified date, the terms of which are available by calling the Harvard Student Receivables Office at 617-495-2739. (The alternative payment plan is not available to LL.M. or S.J.D. students.) 

Students who are not current in their e-bill payments will not be allowed to register for courses in the spring or to enroll in the Law School at the start of the academic year. All services of the Registrar will be withheld for students who have outstanding financial obligations to the University.  

Students who become delinquent in their e-bill payments after registration are assessed a $250 late fee and will be referred to the Law School’s Administrative Board. Absent a finding of extraordinary circumstances, such as a serious medical or personal emergency or other special circumstances supported by appropriate administrative officials, the Administrative Board, as a general matter, will cancel the registration of delinquent students. A student whose registration has been canceled is not eligible to take exams and will not earn credits for the term. 

University policy dictates that degree candidates who have failed to pay all e-bill charges by the date specially established for graduating students will not be voted a degree by the governing boards of the University.

Students who leave the University for any reason must pay all charges immediately upon receipt of a bill from the University Student Receivables Office. A student who leaves the University without paying outstanding charges is not eligible to be considered for readmission until all financial obligations to the University have been fully satisfied.

Questions regarding payment of e-bills should be directed to Student Financial Services in WCC 5027 for J.D. candidates and to the Graduate Program Financial Aid Office in WCC 5005 for those in the LL.M. and S.J.D. programs.

D. Harvard University I.D. Cards

Harvard University I.D. (HUID) cards are the property of Harvard University and are intended for University purposes only. HUID cards are required for admission to most Harvard activities and facilities including libraries, museums, dining halls, athletic buildings, and student residences. 

Every student is responsible for his or her HUID card and the consequences of its misuse. HUID cards are not transferable; a student may not allow any other person to use his or her HUID card for any purpose. 

A student who alters or falsifies his or her HUID card or produces or distributes false identification cards of any kind is subject to disciplinary action. Lost cards should be reported immediately to Harvard University Identification and Data Services. Students must hand over their HUID card or otherwise identify themselves upon request to any properly identified officer of the University. Surrendered HUID cards will be transmitted immediately to I.D. Card Services. More information about HUID cards for new Law School students is available from the Office of the Registrar and at http://www.law.harvard.edu/academics/registrar/1l/id-cards.html.

E. Use of University Libraries

The University’s libraries are for the use of students, faculty, staff, and other authorized members of the University and scholarly community. Except when specifically authorized to a designated commercial user, the systematic exploitation of library resources, including its databases, for profit is prohibited. It is inappropriate for students and others to sell data, or to act as agents for those who do, or otherwise to use their library privileges other than for personal academic use.

F. Class Recordings

Please note: Harvard Law School from time to time records classes for various reasons. Recordings may be posted on internal secure course web sites for viewing or listening by students enrolled in the recorded course. Students should be aware that classes may be taped without further notice.

1.Student Class Recording Requests. Students may request audio recordings by Media Services of class lectures for the following reasons:

a) Student Disabilities:  All recording requests because of a disability must be submitted by the Dean of Students Office (495-1880).  Classes may be recorded only in cases of a documented disability for which class recording is an approved accommodation.  Please contact Disability Services for more information. 

b) Major Religious Holidays:  Classes taking place on major religious holidays are not automatically recorded.  Faculty and/or students may request that a class be audio-taped on a major religious holiday through the Registrar’s Office (617-495-4612).  If a student has requested a taping, the Registrar’s Office will notify the instructor about the request.  The Law School’s Media Services Department will not tape for travel days surrounding religious holidays.

c) Clerkship Interviews:  Each year the Office of Career Services will designate two days during which students interviewing for clerkships may request to have their classes audio recorded.  The days will coincide with the first two days of the judicial clerkship interview period when absences are expected to be in the greatest number.  All requests for taping because of clerkship interviews should be submitted to the Registrar’s Office (617-495-4612).  If a student has requested a taping, the Registrar’s Office will notify the instructor about the request.

d) Make-up classes:  The Law School’s make-up class period is 3:15-5:15 p.m. on Friday afternoons.  All faculty members are encouraged to use this period for make-up classes.  Make-up classes scheduled during this time will not be recorded unless a student has a scheduling conflict with another make-up class.  In the case of a class conflict the student may request a recording through the Registrar’s Office (617-495-4612).  If a student has requested a taping, the Registrar’s Office will notify the instructor about the request.  Make-up classes at times outside this class period may be recorded, but only at the instructor’s request. 

2. Timing of Recording Requests. Students should note that recording requests made pursuant to this policy must be submitted in accordance with the standard timing guidelines for recordings by Media Services.

3. Automated Recordings. Increasingly HLS recordings will be done in an automated fashion. The automated start and stop times for recordings are associated with the class meeting times and due to system constraints cannot be altered. Therefore, if a class extends beyond its scheduled end time, the resulting recording will not include any instruction or discussion that took place in the time following the scheduled end time.

In addition, students should be aware that Media Services will no longer edit the head and tail of class recordings such that conversation occurring before and/or after the formal instructional time may also be viewable.

4. Student Recording of Classes. Media Services does not record classes for students who will be absent from a class for any reason other than those listed above.  Faculty may not request to have a class recorded because an individual student or group of students has requested that the class be taped, other than for the reasons noted above. 

Students who need to miss a class may borrow audio recording equipment from Media Service and/or have a fellow classmate record the class for them. Students must receive the permission of the faculty member(s) teaching before making any recording of a class.  Classes may be recorded only for personal pedagogical use by the student or another student enrolled in the class. Students may not otherwise provide or distribute those recordings to others by any means.

5. Publication of Recordings

a) Class recordings requested by faculty members and recordings made because of religious holidays, clerkship interviews and make-up classes will be made public to the entire class via the course iSite.  Please note that faculty members and administrators of the sites reserve the right to remove any links from course websites at any time. 

b) No person is permitted to post, distribute or otherwise make available any recordings produced by the Harvard Law School Media Services Department without written permission of the Harvard Law School Communications Office.  

c) It generally takes three business days excluding Saturdays and Sundays and University Holidays for the Media Services Department to process and post links for streaming media from the Harvard Law School Media Server.

d) All postings will be removed from streaming access (HLS server) and backed up after three academic years from the academic year of creation. The Media Services Department must be notified at the time a request is submitted if there is any reason that digital audio and video streaming media will require linking for longer than three years.  Instances requiring media storage longer then the default lifespan will be evaluated on a case-by-case basis and may incur additional hosting costs to the requesting department or organization.

e) The Media Services Department is not responsible for hardship encountered with expired audio and video links if lifespan beyond the ordinary three years was not requested at the time of the recording request.

f) Although HLS makes every effort to ensure the security of recordings, any recording made by Media Services could potentially be downloaded, copied, manipulated and/or redistributed. 

Further information about recordings, including non-class and event recordings, is available online at http://www.law.harvard.edu/about/administration/its/policies/media-services.html.