XIII. Other Rules

          

A. Student International Travel

1. Any student traveling internationally under Harvard auspices must prior to departure:

2. In addition, students should review Harvard's Global Support Services' travel risk ratings.  Students who are considering travel to an area that is categorized as high-risk must: 

This is necessary for travel in conjunction with courses or clinics as well as independent travel. Please be aware that the Law School may advise against--and may even withhold support for--travel that is deemed to pose excessive risk. 

3.  Students should also consult the School’s international travel webpage for further information.

Students with questions about international travel should contact Sara Zucker, Director of International Legal Studies Programs.

B. Student Employment

The faculty recommends that first-year students not commit themselves to employment during the academic year until they know what demands Law School will make on their time and energy. Students are advised to work no more than 10 to 15 hours per week during the school year; pursuant to ABA rules, no student may be employed for more than 20 hours of work per week during the academic year while classes are in session.

C. Payment of Bills

Each student is personally responsible for payment of his or her e-bill. For J.D. students, the Law School provides alternatives to full payment on a specified date, the terms of which are available by calling the Harvard Student Receivables Office at 617-495-2739. (The alternative payment plan is not available to LL.M. or S.J.D. students.) 

Students who are not current in their e-bill payments will not be allowed to register for courses in the spring or to enroll in the Law School at the start of the academic year. All services of the Registrar will be withheld for students who have outstanding financial obligations to the University.  

Students who become delinquent in their e-bill payments after registration are assessed a $250 late fee and will be reported to the Law School’s Administrative Board. Absent a finding of extraordinary circumstances, such as a serious medical or personal emergency or other special circumstances supported by appropriate administrative officials, the Administrative Board, as a general matter, will cancel the registration of delinquent students. A student whose registration has been canceled is not eligible to take exams and will not earn credits for the term. 

University policy dictates that degree candidates who have failed to pay all e-bill charges by the date specially established for graduating students will not be voted a degree by the governing boards of the University.

Students who leave the University for any reason must pay all charges immediately upon receipt of a bill from the University Student Receivables Office. A student who leaves the University without paying outstanding charges is not eligible to be considered for readmission until all financial obligations to the University have been fully satisfied.

Questions regarding payment of e-bills should be directed to Student Financial Services in WCC 5027 for J.D. candidates and to the Graduate Program Financial Aid Office in WCC 5005 for those in the LL.M. and S.J.D. programs.

D. Harvard University I.D. Cards

Harvard University I.D. (HUID) cards are the property of Harvard University and are intended for University purposes only. HUID cards are required for admission to most Harvard activities and facilities including libraries, museums, dining halls, athletic buildings, and student residences. 

Every student is responsible for his or her HUID card and the consequences of its misuse. HUID cards are not transferable; a student may not allow any other person to use his or her HUID card for any purpose. 

A student who alters or falsifies his or her HUID card or produces or distributes false identification cards of any kind is subject to disciplinary action. Lost cards should be reported immediately to Harvard University Identification and Data Services. Students must hand over their HUID card or otherwise identify themselves upon request to any properly identified officer of the University. Surrendered HUID cards will be transmitted immediately to I.D. Card Services. More information about HUID cards for new Law School students is available from the Office of the Registrar and at http://www.law.harvard.edu/academics/registrar/1l/id-cards.html.

E. Use of University Libraries

The University’s libraries are for the use of students, faculty, staff, and other authorized members of the University and scholarly community. Except when specifically authorized to a designated commercial user, the systematic exploitation of library resources, including its databases, for profit is prohibited. It is inappropriate for students and others to sell data, or to act as agents for those who do, or otherwise to use their library privileges other than for personal academic use.

F. Class Recordings

Please note: Harvard Law School from time to time records classes for various reasons. Class recordings may be posted on internal secure course web sites for viewing or listening by students enrolled in the recorded course. Students should be aware that classes may be taped without further notice.  Students may not record classes without the express permission of the instructor.

1.Student Class Recording Requests. Students may request audio only recordings by Media Services of class lectures for the following reasons:

a) Major Religious Holidays:  Classes taking place on major religious holidays are not automatically recorded.  Faculty and/or students may request that a class be audio-taped on a major religious holiday through the Office of the Registrar.  If a student has requested a taping, the Registrar’s Office will notify the instructor about the request.  The Law School’s Media Services Department will not tape for travel days surrounding religious holidays.

b)Make-up classes:  The Law School’s make-up class period is 3:15-5:15 p.m. on Friday afternoons.  All faculty members are encouraged to use this period for make-up classes.  Make-up classes scheduled during this time will not be recorded unless a student has a scheduling conflict with another make-up class.  In the case of a class conflict the student may request a recording through the  Office of the Registrar.  If a student has requested a taping, the Registrar’s Office will notify the instructor about the request.  Make-up classes at times outside this class period may be recorded, but only at the instructor’s request. 

2. Timing of Recording Requests. Students should note that recording requests made pursuant to this policy must be submitted in accordance with the standard timing guidelines for recordings by Media Services.

3. Automated Recordings. Increasingly HLS recordings will be done in an automated fashion. The automated start and stop times for recordings are associated with the class meeting times and due to system constraints cannot be altered. Therefore, if a class extends beyond its scheduled end time, the resulting recording will not include any instruction or discussion that took place in the time following the scheduled end time. In addition, students should be aware that Media Services does not edit the head and tail of class recordings. Conversations occurring during the scheduled class meeting time will be recorded.

4. Student Recording of Classes. Media Services does not record classes for students who will be absent from a class for any reason other than those listed above.  Faculty may not request to have a class recorded because an individual student or group of students has requested that the class be taped other than for the reasons noted above. 

Students may not record a class without the instructor's express permission.   Students who need to miss a class and have obtained the instructor's express permission may borrow audio recording equipment from Media Services and/or have a fellow classmate record the class for them.   Classes may be recorded only for personal pedagogical use by the student or another student enrolled in the class. Students may not otherwise provide or distribute those recordings to others by any means and must destroy them at the conclusion of the semester.

5. Publication of Recordings

a) Class recordings requested by faculty members, recordings made because of religious holidays and recordings of make-up classes will be made public to the all students enrolled in the course via the course iSite.  Please note that faculty members and administrators of the sites reserve the right to remove any links from course websites at any time. 

b) No person is permitted to post, distribute or otherwise make available any recordings produced by the Harvard Law School Media Services Department without written permission of the Harvard Law School Communications Office.  

c) It generally takes three business days excluding Saturdays and Sundays and University Holidays for the Media Services Department to process and post links for streaming media from the Harvard Law School Media Server.

d) All postings will be removed from streaming access (HLS server) and backed up after three academic years from the academic year of creation. The Media Services Department must be notified at the time a request is submitted if there is any reason that digital audio and video streaming media will require linking for longer than three years.  Instances requiring media storage longer then the default lifespan will be evaluated on a case-by-case basis and may incur additional hosting costs to the requesting department or organization.

e) The Media Services Department is not responsible for hardship encountered with expired audio and video links if lifespan beyond the ordinary three years was not requested at the time of the recording request.

f) Although HLS makes every effort to ensure the security of recordings, any recording made by Media Services could potentially be downloaded, copied, manipulated and/or redistributed. 

Last modified: March 27, 2014

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