Useful Tips
- Lunch hour reservations: While the lunch period is technically from 12-1pm, be aware that events requiring catering or audio visual equipment typically require a 30 minute set up and break down time. This actually extends your event time beyond the lunch hour and limits room availability.
- Classroom space assignments: The Events Office began tentatively confirming events in classroom space after the semester class schedule was released.
- Room assignments tentative until after February 8: All room reservations are subject to change, due to adjustments in classroom assignments made by the Registrar's Office. The Spring Add/Drop period ends February 1, 2008 and changes are made in the Registrar's booking system throughout the following week. Upon notice of a change from the Registrar's Office, we in the Events Office do our best to reassign a comparable room based on availability. We regret that this isn't always possible.
- Events during Exam Periods: The Events Office is not permitted to book classroom space, including the small conference rooms, during exam periods. We are restricted to assigning function space only (Pound 335, 334, 332, Ropes Gray and John Chipman Gray) during the following dates:
- April 29-May 11* 2L/3L Spring Term Exam Period
- May 8-14* 1L Spring Term Exam Period
*Weekend days will be included during the exam period.
- Room confirmations: All of our confirmations are pdf attachments. Please open and review these upon receipt to check for accuracy and inform us immediately if any changes are necessary.
- Events requiring A/V: Any a/v needs included in your room request form are forwarded on to Jay Rainha in Media Services for processing. He will send an updated confirmation closer to your event date, which will contain all the a/v equipment and services assigned to your event. Please follow up with him directly (617-495-4840; av@law.harvard.edu) with changes to or questions regarding your a/v request.
- Placing catering order: Catering may be ordered from Sodexho (617-495-5538 or foodsrv@law.harvard.edu) prior to receiving your room assignment from the Events Office. Let the catering manager know the room location is to be determined, and once your room has been assigned, please notify Sodexho as to the final location.
- Conferences/Complex events: Please include preliminary details in the Events Comments field of the Room Request form, following up with a preliminary agenda to Events@law.harvard.edu). Once the details are more firm, we will require a finalized agenda and additional information such as set up needs.
- Preferred space or time frame unavailable: As it is not always possible to grant your initial request, please indicate flexibility with regard to the event time, date, and/or location within the Events Comments text box of the Room Request form. This will enable us to respond more quickly and accommodate your request for space according to the priorities outlined.