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This step addresses the first Harvard University monthly e-bill for which you will receive email notification in mid-July for financial clearance for fall registration and eligibility for a fall cash advance check. This page is designed to provide a basic understanding of these topics.
Note for students admitted late and transfer students: Your timeline will be much more compressed than students admitted earlier in the spring and therefore you may be completing multiple steps at the same time. You will not likely receive a July e-bill and may or may not receive the August e-bill dependent on when you were admitted. We will work with you to ensure the smoothest transition possible and ensure you have taken the proper steps to gain financial clearance for fall registration and receive a fall cash advance check (if applicable).
Harvard Law School's Student Financial Services Office awards financial aid, notifies the Student Receivables Office of anticipated financial aid credits, and ensures that students have financial clearance for fall registration, spring registration, pre-registration & graduation. The student billing & receivables functions are run by Harvard University's central Student Receivables Office, located on the 9th floor of Holyoke Center.
E-bills are generated on a monthly basis, charges such as tuition, University Health Services, Blue Cross/Blue Shield & dormitory room (if applicable) are billed half per semester on the July and December e-bills. Likewise, your total anticipated financial aid credits for the academic year are divided in half and offset the charges on each of those e-bills. Additional charges applied to the bill must be paid monthly by the student directly. The Student Receivables Office prefers students make their payments as e-payments, although checks and wires are acceptable. E-bills cannot be paid by credit card. For more information regarding e-payments and accepted methods of payments, please visit the E-bill section of our website.
In July, you will receive email notification from the Student Receivables Office via your official HLS email account that you can login to view your e-bill. Most students will receive two e-bills before fall registration, in July & August. Students who are admitted after late June and students who transfer here from another law school may not be on this billing schedule, and should work with Student Financial Services directly to ensure their bills are resolved for fall registration.
You will need your Harvard University ID and PIN to gain access to the e-bill. All admitted students who have made their deposit will receive an e-mail from the HLS Admissions Office providing them with their new Harvard University ID. If you have already deposited and have not received your Harvard University ID, you will need to contact the HLS Admissions Office.The Harvard University ID will enable admitted students to create a Harvard University PIN. The PIN is a highly secure password that only the student will know. It is used to access several internal Harvard University web applications, one of which is the online student billing account system. All secured financial aid that appears on the "Accept Awards" tab of "My HLS Financial Aid" as of June 30 will be reflected as anticipated financial aid credits on the July e-bill. For the August e-bill, all financial aid you have secured by August 1 will appear on the e-bill. You should expect to see half of your total academic year charges and half of your total financial aid for the academic year on these e-bills.
If you do not resolve your July E-bill either by applying for a supplemental education loan or making an e-payment, you will still have the opportunity to resolve the August E-bill which is created early to mid -August. Ultimately, you need a zero balance in time for fall registration.
|Example 1||Example 2||Example 3|
|Stafford Loans Only||Loans up to Budget||Grant Recipient*|
|Total Financial Aid Package|
|Mandatory Base Loan (total amount)||$42,200.00|
|Annualized Aid Amount||$20,500.00||$75,800.00||$75,800.00|
|Anticipated Financial Aid Scenarios|
|Total Anticipated Aid||$10,250.00||$37,900.00||$37,900.00|
|Standard July E-Bill Charges|
|Student Health Insurance||$1084.00||$1084.00||$1084.00|
Fall Semester Result
(Total Charges - Total Anticipated Aid)
|*Grant Amount is based on student having only the mandatory student contribution of $2500 with no parent contribution|
All students must be financially cleared in order to to participate in fall registration. This means that you need to ensure that your July and August e-bills are covered, either by anticipated financial aid credits, a payment, or a combination of both. The following will occur if satisfactory payment arrangements are not made with Student Financial Services prior to Fall Registration:
If your anticipated financial aid credits exceed the total of your e-bill charges, you will be eligible for a fall cash advance check that can be used for living expenses. Eligible students will receive their cash advance checks around fall registration. Students who are eligible for a cash advance check should budget those funds for living expenses, including rent, for the entire fall semester. Spring cash advance checks will be mailed to local addresses in late December (if anticipated financial aid credits are greater than e-bill charges). For more information see the Cash Disbursements section.
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