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Emails to Entering Students - Summer 2013

This page includes the text of all general financial aid notices sent to entering 1L students over the summer of 2013 and leading up to Fall Registration and Orientation.

Email #1: Step 3 Begins

Date: May 28, 2013

Sent To: Entering 1L Students receiving financial aid 

Greetings from the HLS Student Financial Services Office!

We hope your summer has gotten off to a good start. As we gear up for the 2013-2014 academic year we wanted to let you know that we are now ready for you to take the next steps in your financial aid application process. To date you have completed Steps 1 and 2 of the financial aid application process and have been offered a preliminary financial aid award. This email directs you to begin Step 3 of the process – “Understand and Apply for Your Loans.”

To begin this process, please log back into “My HLS Financial Aid”  to re-review your financial aid package. There you will see that we have made some changes to your award. Most notably, for grant recipients, we have now determined the exact composition of the “Base Loan Package” and you will now see actual loan awards.

After you review your package, proceed to Step 3 on our website. There you will find all the information you need to understand your new awards, instructions on how to secure your funding, as well as resources that will assist you in making an informed borrowing decision.  

As always, we are here to help you and answer any questions you may have.  Feel free to contact us via email at or phone 617-495-4606

Best wishes for a wonderful summer.

Email #2: Step 4 Begins

Date: June 20, 2013

Sent To: All Entering 1L Students

REMINDER – Be sure to read the following and take action before July 10, 2013.

Key Items in this email:
• Take action on your ID number and PIN before July 10, 2013
• Make sure you have a Harvard University ID number
• Create/Obtain a Harvard University PIN (different than the My HLS Financial Aid PIN)
• Health Insurance Waiver deadline is July 31, 2013

Greeting from HLS Student Financial Services. In addition to the awarding and administering of financial aid to all interested and eligible students, HLS Student Financial Services is charged with the responsibility of monitoring student online billing accounts for all HLS students (regardless of whether or not a student is receiving financial aid).  We are responsible for holding students accountable to their financial obligations to Harvard University and, as such, we have the following important billing information to bring to your attention.

Hopefully by now you have received an email from the HLS Admissions Office providing you with your Harvard University ID Number. (If not, you should send an email to to find out why you have not received your Harvard ID). With your Harvard ID in hand, we would like to direct you to Step 4 on our website. This page gives an introduction to the Harvard billing system and while labeled Step 4 of the HLS Financial Aid Application Process, it is relevant for all HLS students – even those not applying for financial aid.

The first and most critical thing that you need to do at this time is follow the links on this web page to obtain a Harvard University PIN. Once you complete the PIN registration process using your Harvard ID, a University PIN will be generated and automatically emailed to your official HLS email account. The combination of your Harvard ID and University PIN will allow you access to your billing account on Harvard University’s Central Student Billing System in July once your account is set up for the 2013-14 academic year. Harvard does not send paper bills to students. Instead, you will receive monthly emails to your official HLS email account asking you to login and view your E-bill online. All students must satisfy their fall 2013 billed expenses either by payment or by securing sufficient financial aid in order to gain financial clearance for fall registration. This is why it is critical that you create your University PIN prior to the July E-bill, which is the first E-bill for 2013-2014. You should receive email notification of the July E-bill on July 10th and you must secure sufficient financial aid or pay this bill in full by August 1, 2013.

After you obtain your PIN be sure to read over all of the information provided throughout Step 4. There you will find answers to most of the common questions students have about Harvard’s Billing System and about the process for obtaining financial clearance for 2013 Fall Registration.

You can waive the Student Health Insurance Plan fee if you have comparable coverage under another insurance plan. Keep in mind although you can waive the Health Insurance you are unable to waive  the Student Health Fee.  You can determine whether you have enough health insurance coverage to qualify for waiver of the Student Health Insurance Plan on the Harvard University Student Health Program web site.  If your health insurance qualifies for the waiver, you can complete the waiver form online. Note that the deadlines for waiving this fee are July 31 for the Fall term and February 28 for the Spring term.

As always, please feel free to contact us if you need more personalized assistance. Thank you for your attention to this important information. Enjoy the remainder of your summer!

Email #3: Financial Aid and Billing - Action Items

Date: July 10,2013

Sent to: All Entering Students

I am writing with important information regarding several processes that will take place over the next couple of weeks and for which you will need to prepare and take action.

A Summary Checklist:
1. Review your first student eBill on Thursday, July 11:
2. Determine health care needs and submit waiver if applicable by July 31st Deadline:
3. Complete Direct Deposit form for your Fall Cash Advance by August 1st :
4. Apply for Dental Insurance (optional) by September 20th:
5. Apply for dependent health insurance, if needed, by September 30th:
6. Option of applying for a Computer Reimbursement or Advance:

More Detailed information on the above:

1. On Thursday, July 11 you will receive your first eBill.  If you have financial aid, it will be reflected as anticipated financial aid.  If you have enough aid to pay the total amount due then your eBill will show a zero balance.  If you do not have financial aid or not enough financial aid to pay the ebill in full, you will need to pay the amount due by the August 1st deadline or apply for additional funding as soon as possible. Click this link to get more detailed information about understanding your bill and how it affects the fall registration process:

2. Your student eBill will have two health insurance fee charges; Student Health Services and Student Health Insurance (Blue Cross Blue Shield).  While you can waive the Blue Cross Blue Shield insurance if you have comparable coverage under another insurance plan, you cannot waive the Student Health Services program fee.  Please refer to the University Health Services web site listed above for more details on the requirements and process through which you can waive the insurance. Be certain to comply by the July 31st deadline.

3. Go Green and Get Green!  Student who have credits that exceed their eBill charges are eligible for a Cash Advance. Direct deposit is the fastest and most secure way to get the credits from your eBill to your U. S. Bank account.  Signing up is easy.  Log in to your student eBill at and choose Direct Deposit from the left menu.  Please note, you need to have a U.S. bank account, not necessarily a local bank account.  We recommend setting up direct deposit to whatever bank you currently have an account with.  Once you are settled in the Cambridge area you can decide if you want to use a local bank or not.  Changing your direct deposit preferences on line is simple and always an option.

A Cash Advance is an eCheck that you automatically receive when your Ebill credits exceed your eBill charges, regardless of whether they are from anticipated financial aid or an overpayment.  You can expect to see an eCheck deposited into your U.S. Bank account on September 6, 2013 if all of the following are true:
*You have financial aid credits or an overpayment that exceeds your Ebill charges
*You have signed up for Direct Deposit through your eBill by August 1, 2013
*You have applied for all of your loans (including the required base loan for HLS grant recipients) by August 1, 2013
* You have completed the HLS registration process by September 3, 2013
For more detailed information on the Cash Advance process, please go to

4. The Student Dental Plan will be administered through Dental Blue, of Blue Cross Blue Shield of Massachusetts. Enrollment in the Student Dental Plan is not automatic - an application must be submitted each academic year. The deadline to enroll for AY13-14 is September 30. More details:

5. Adding a dependent to your HUSHP coverage is not automatic. The deadline to enroll dependents for AY13-14 is September 30. More details:

6.  A computer reimbursement/cash advance is a budget increase that will allow you to purchase a computer for academic use.  Each student is eligible for a LIPP-eligible one-time budget increase of up to $2,000 to purchase a computer and related accessories.  You must apply for an additional supplemental loan to cover this cost and submit specific documentation regarding the purchase. All purchases must be made in your name.  Someone else cannot purchase the computer system for you.  Any computer purchased prior to July 1st of summer before you enter HLS or after April 1 of the year you graduate cannot be considered an education related expense, therefore we cannot help you finance its purchase.  For more detailed information and submission deadlines dates go to

I hope you find this information helpful.  Use the links to get more information.  Take action on the items that pertain to you from the checklist on the top of this email and be mindful of the deadlines.

I hope you continue to have a great summer.


Denise Ryan, HLS Student Financial Services

Last modified: August 06, 2013

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