Faculty Services:
Other Topics
Borrowing Privileges
Faculty members may borrow most Library materials for office use for limited time periods. In general, faculty members may renew materials unless another patron has requested them. Materials that circulate to faculty include:
- Monographs: 1 semester. Due dates are September 15, February 10, and June 11;
- American primary materials: 2 days, non-renewable;
- ILS Reading Room materials: 2 days, non-renewable;
- Course Reserve materials: 2 days, by prior arrangement with instructor;
- Bound periodicals and law reviews: 2 weeks; and
- Current, unbound periodical and law reviews: 2 days.
Proxy Borrowing (AKA: “RA Borrowing”)
A faculty member may borrow directly from most Harvard libraries or may authorize up to three individuals, such as research or faculty assistants, to serve as proxy borrowers. These individuals may borrow library materials on behalf of faculty members. Individuals wishing to obtain Proxy Borrower status should fill out an Application for Research Assistant Library Borrower's Card, have it signed by the faculty member for whom they are working, and take it to the Library Privileges Office at Widener Library, Room 130. There is a $5.00 service fee charged for each card issued.
The Widener Library Privileges Office will issue a card bearing the faculty member's identification number and the names of both the faculty member and the research or faculty assistant. The faculty member is responsible for all materials the proxy borrows from Harvard libraries on his or her behalf. Copies of the Application for Research Assistant Library Borrower's Card are also available at the Langdell Circulation Desk, or from the Law Library's Access/Privileges Assistant (617) 496-5510, or at the Widener Library Privileges Office, phone: (617) 495-4166, email: widpriv@fas.harvard.edu.
Returns and Recalls
In addition to returning library materials to the Langdell Circulation desk, faculty members may also leave them in a pickup location designated in each faculty or faculty secretarial office. A library staff member checks these locations daily. For security reasons, do not leave library materials outside an office. The Library has no book drops; please bring materials your are returning to the Langdell Circulation Desk or call (617) 495-3455 for a pickup.
Circulation staff may recall books from faculty offices for use by other library patrons. In order to keep them readily available to all patrons, faculty members should not remove library books from the Law School. In particular, reference books or other materials on special loan to faculty members should not leave the Law School.
Circulation staff generally will recall a book via email or by written request. If possible, faculty members should return recalled materials on the day they receive the recall request. When faculty members fail to observe recall requests, the Library staff has authority to retrieve materials from faculty offices, leaving a message noting the retrieval. Address questions about book returns to the Langdell Circulation Desk (617) 495-3455.
New Faculty Writings
The Library maintains an archive of faculty publications known as the Red Set. Faculty members wishing to have their publications included in the Red Set should send two copies of their publications, marked "For the Red Set," to Michelle Pearse (617) 496-2102. Faculty members should also submit for addition to the Red Set the publications of Law School research programs or special events in which they are involved.
Exhibitions
The display cases outside the Dean's Office in Griswold Hall contain a permanent exhibition of books recently published by faculty members. If you would like your book displayed, please contact David Warrington (617) 496-2115.
The Special Collections Department coordinates the Library's exhibition program, which features educational displays drawn from the School's archives and from the Library's collections of legal art, rare books, and manuscripts. These exhibitions are staged in the Caspersen Room, located at the north end of the Langdell Reading Room. The Library welcomes exhibition suggestions. Please contact David Warrington, Librarian for Special Collections (617) 496-2115, for further information.
ExpressO Preprint Service
The Law School subscribes to a preprint law review manuscript submission service on behalf of HLS faculty and students. The preprint service, known as ExpressO, is designed to ease the administrative burden of submitting multiple copies of a manuscript to multiple law reviews for publication. Through ExpressO, authors upload manuscripts to the ExpressO website and select the law reviews to which they would like their manuscripts submitted. ExpressO then distributes the manuscripts electronically or in print to the law reviews that have been selected.
To use the ExpressO service visit the ExpressO web site (www.law.bepress.com/expresso) and, if you're a first-time user, click on "Create a free account." Fill out the electronic registration form as instructed and select a password. (Be sure to use your Harvard Law School email address on the registration form.) When complete, ExpressO will email you a confirmation indicating that your account is ready for use. Follow the link in the confirmation email to begin using your account. For further information regarding ExpressO or to arrange for training, contact Kim Dulin, Associate Librarian for Research Services (617) 496-3292.
NELLCO Legal Scholarship Repository
The Law School has established the Harvard Law School Faculty Scholarship series as a way to draw attention to our faculty's writing and research. The series is available through the New England Law Library Consortium’s Legal Scholarship Repository.
NELLCO’s Legal Scholarship Repository provides a free and persistent point of access for working papers, reports, lecture series, workshop presentations, and other scholarship created by faculty at NELLCO member schools. The aim of the NELLCO Legal Scholarship Repository is to improve dissemination and visibility of a variety of scholarly materials throughout the academic and legal research communities. Content on the site is discoverable by search engines such as Google. Papers on the site can be downloaded freely and readers can sign up to receive custom notifications of newly posted papers.
HLS faculty wishing to contribute to this series should contact Kim Dulin, Associate Librarian for Research Services, (617) 496-3292, for submission details.
Office Copies
The Library does not supply faculty members with office copies such as desk books, looseleaf services, or other widely used reference materials. However, the Law School provides funds to each full-time faculty member for the purchase of office copies. These books are the property of the School and should be noted as such with Law School bookplates. A supply of these bookplates can be obtained from Willis Meredith, Preservation Librarian, Langdell 115 (617) 495-4815.
Binding Office Materials
A faculty member who would like office copies of monographs and periodicals bound in hard covers may arrange through the Library to set up an account with Acme Library Bindery. Acme can charge bindery costs to faculty discretionary accounts. Pamela Peifer, Bindery and End Processing Supervisor (617) 496-2116, can provide information about opening an Acme account, making shipping arrangements, and preparing materials to send to the bindery.
Deposit of Theses Papers and Dissertations
A candidate for the LL.M. degree or the S.J.D. degree must send (through the Office of the Registrar) two copies of his or her thesis to the Library for addition to the collection. One copy should be on acid-free paper for the archival collection; the second copy will be added to the circulating collection. For complete information on the submission procedure, contact the Office of the Registrar, Lewis International Law Center 203 (617) 495-3135.
Deposit of Honors Papers
The Library will add to the collection outstanding papers submitted in fulfillment of the Written Work Requirement that faculty members have designated as honors papers. Faculty members may send honors papers to the Acquisitions Department, Langdell 144, for addition to the Library collection. Title pages of all honors papers and theses should clearly identify the author and title of the work, the course or degree for which it was written, and the date the paper received honors or the degree was received. Each paper should be accompanied by a copyright permission form signed by the student author.
Administration
Harry S. (Terry) Martin, Henry N. Ess III Librarian and Professor of Law, administers the Law School Library. Kim Dulin, Associate Librarian for Research Services; and Cathy Conroy, Assistant Librarian for Administration and Collection Services, oversee day-to-day operations. Faculty members may address recommendations, questions, or comments about Library policies or practices to:
| Professor Terry Martin martin@law.harvard.edu |
Areeda 511 | (617) 495-3170 |
Kim Dulin |
Areeda 526 | (617) 496-3292 |
| Cathy Conroy conroy @law.harvard.edu |
Areeda 509 | (617) 496-2114 |
Making Gifts
The Library depends on faculty donations for certain types of materials not routinely acquired, such as casebooks. Even when gifts duplicate the Library’s collection, they may still be useful in exchanging materials with foreign libraries. A faculty member who wishes to donate books or other materials to the Library should send them to the attention of bibliographer Bridget Reischer, 617-496-2103 (reischer@law.harvard.edu) or call her to schedule delivery or pickup of the materials. To receive a written acknowledgment of the gift, the faculty member should include a memorandum listing the donated items.